Webmail Guide

How to use Webmail

Opening Webmail
Setting the Timeout
Creating a Sent folder or Outbox
Creating a New Message
Attaching a File
Adding To an Address Book
Deleting Emails
Printing Emails
Saving a Received Attachment
Logging Out of Webmail
Adding Auto Reply
Creating Email Rules

1. Opening Webmail

Double Click the Internet Explorer icon on the desktop (screen).
Go to the BU home page (www.brandonu.ca) and click on the Webmail link under the BU Tools area on the right hand side of the page
Enter your Novell login username and password in the appropriate fields, click OK
To view your e-mail; if you are not already in the Folders screen, click Folders then click INBOX.
Only 30 messages will show on the screen at a time. If you have more than 30 messages, press the Previous or Next button to move backwards or forwards through your mail.
In the Folders screen (click on Folders), towards the bottom of the page there is an area called Mailbox Used:
This tells you how much space you have used on your e-mail account. You should keep a close watch on this number. If your mailbox gets full, then you will not be able to receive any more e-mail. To keep control of your mailbox, delete old INBOX messages, and old OUTBOX messages

2. Setting the Timeout

To set the Timeout time of your e-mail account:

Click on Preferences
Find the section marked General Settings
On the line that reads Timeout:, type in 30 for the number of minutes before timeout (or any other number within the hour)
Scroll down towards the bottom of the screen and click Apply.

3. Creating a Sent Folder or Outbox

While in Webmail:

Click the Folders link near the top left of the page.
Click on the Create Folder button near the bottom left of the page.
Type a name for the folder (we usually use the word “Sent” without quotations) and then click apply.
Go to the Options link at the top.
Scroll down to “Sent folder” which is under the Appearance section.
Change it from Disable to Sent. (or whatever name you typed earlier). Then click Apply.
All messages you send from webmail should now be saved into that folder.

4. Creating a New Message

To make a new message:

Click on Compose at the top of the screen
In the To: field, type the address of the person you are sending a message to, or click on search and find the address from the address book
In the Subject: field, type in a title for your message.
Type your message in the Message: area
When you are finished typing your message click on the Send button and the message will send automatically.

5. Attaching a File

To attach/send a file:

Follow the steps above for composing a new message, but do not send the message yet.
Click on the Browse button towards the bottom of the screen.
Assuming the file you want to attach is on your N: drive, browse to your staff or student account (the N: drive), and find the file that you would like to attach.
When the file is selected, click the Open button
The path and file name will show up in the Add File: box.
Click the Attach button and your attached file will show up on the Attachments: line, with a checkbox beside the path and file name
Click the Send button, and your message and attachment will be sent.

6. Adding to an Address Book

To add names to the address book:

Click on Address Book
Click the Add button.
Fill in the information that you need (first name, last name, & e-mail address)
Towards the bottom of the screen, click Apply

7. Deleting E-Mails

To delete e-mails:

In the folders screen (click on Folders).
Click on INBOX or OUTBOX, depending on where you would like to delete messages from.
Select the messages you would like to delete by placing a checkmark in the box beside the message.
Towards the bottom of the screen, click on the Quick Delete button.

8. Printing E-Mails

To Print an e-mail, open up the message you want to print, click on File > Print > choose your print settings (all the pages, or only a few pages) > Click OK.

9. Saving a Received Attachment

To save an attachment:

When you receive an attachment and go to open it, a box will come up and ask if you want to open the attachment from the current location, or if you want to save the attachment first. Save the attachment first.
To save the attachment, follow the same directions as when saving a file from any other program. The “How to Save” directions are above, start at the step “Where it reads Save in: “, and save it to a folder of your choice on your n: drive.
Once you have your attachment saved, you may open the attachment by going to My Computer > your n: drive > the folder you saved it in > double click the file and it should open.

10. Logging out of Webmail

To log out of Webmail click on Log out at the top of the page.

11. Adding Auto Reply

To add auto reply:

In webmail click on Options at the top of the page, and then click on Mailbox Management
Scroll down to where it says Auto-reply/Vacation Message
Type your message in the text box, then click the check box beside Enabled.
When you want to disable the message just uncheck the box beside Enabled.
Then scroll down and hit Apply at the bottom of the page.

12. Creating E-Mail Rules

To create e-mail rules:

Login to Webmail (on the Brandon University Home page, click the Webmail link above the Brandon University banner)
If you would like new messages to go into different folders when they arrive, first create the folder, and then create a rule to move new email to that folder.

To create a folder:

Click the Folders link
Click the Create Folder button
Type a folder name in the Create Folder field, example: type Student News
Select where you want the folder created. In this example the folder is created in the top directory, so your username is selected
The folder Type is Mailbox
Click the Apply button and the folder will be created

To create an email rule:

Click the Options link
Click the Rules link
There are 4 types of rules to choose from:
- Move To, allows you to move messages to a folder
- CC To, allows you to carbon copy messages to another email address
- Delete, allows you to delete incoming messages
- Forward To, allows you to forward messages to another email address

Example rule- to create a rule to move messages sent by the Student News Email List (bu_students@brandonu.ca) to the folder Student News:

Click the Move To button
In the field “If”, select “To” (if you want to move messages from a particular person, then you would choose “From” at this step)
In the field “Contains”, type bu_students@brandonu.ca
In the “Move to” section, select “Student News” (the folder previously created in the example under “To create a folder”)
Click the Apply button
You will see your rule listed on the Rules page
If the rule is not correct, use the Delete link to remove the rule, and then recreate it

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