Supervisor Checklist for New Employee

The following are suggestions for both academic and administrative support positions and all suggestions may not be applicable.

Prior to start date

• Ensure the employee has signed their employment contract and returned it to HR
• Computer setup – Contact IT Services ext. 767
  • User name/id
  • Password(s)
  • Email setup
  • Ensure all relevant programs/software are on system
  • Printer connections
  • Telephone setup/Add new employee to BU Directory listing
• Mailbox setup – Mail Services
• Order business cards & name badge – Contact Purchasing ext. 706
• Order office door sign & keys – Contact Physical Plant ext. 620
• Complete paperwork with Human Resources (i.e. benefits, signing of contract, direct deposit, etc.)
• Direct to Ancillary Services for parking pass
• Order appropriate office and building keys – Physical Plant

Start date

• Introduce to other area/department members
• Tour of office (location of printers, copier, fax machine, incoming/outgoing mail, etc.)
• Provide new employee with:
  • Keys and FOB (electronic key) to access office and building
  • Their contact info (phone #, fax #, email address, etc.)
  • The link to the BU Telephone Directory and BU Community
  • Advise on the length of breaks (lunch; morning/afternoon breaks) and if there are set hours of work
  • BU Faculty Handbook (if applicable) from Financial & Registration Services
  • A “Welcome Package” of useful information from your area

First week in role

• Introduce new employee to the campus by posting a write up on the BU website Contact Communications ext.762
• Tour of campus; introduce to key contacts
• Train new employee on how to:
  • complete any forms used on a regular basis
  • use fax machine, copier, printers, etc. (may seem basic but some machines are more complex than others)
  • navigate any programs/software unique to your area
• Encourage new employee to explore the BU website – familiarize self with information
• May want to highlight key areas relevant for their role (i.e. their Union’s collective agreement, employee benefits, institutional and department specific policies and procedures)