{"id":221,"date":"2016-12-01T15:38:11","date_gmt":"2016-12-01T15:38:11","guid":{"rendered":"https:\/\/www.brandonu.ca\/ama\/?page_id=221"},"modified":"2017-02-08T08:38:41","modified_gmt":"2017-02-08T14:38:41","slug":"how-to-plan-an-accessible-event-on-campus","status":"publish","type":"page","link":"https:\/\/www.brandonu.ca\/ama\/tools-resources\/how-tos\/how-to-plan-an-accessible-event-on-campus\/","title":{"rendered":"Plan an Accessible Event on Campus"},"content":{"rendered":"<aside class='post-221 float'><p><a href=\"https:\/\/www.brandonu.ca\/ama\/files\/Planning-Accessible-Events-Checklist-2.pdf\">Download PDF version<\/a><\/p>\n<\/aside><h2>Event-Planning Checklist<\/h2>\n<h3>Advertising the event:<\/h3>\n<ul>\n<li>Give ample notice for the event so people can make transportation arrangements<\/li>\n<li>Provide space on the registration form to allow people to identify their accommodation or special needs<\/li>\n<li>Include accessibility symbols on the materials (poster, invitation)<\/li>\n<li>If providing food, give participants the opportunity to request dietary preferences<\/li>\n<\/ul>\n<h3>Access to the event location:<\/h3>\n<ul>\n<li>Make sure there are transportation options and the entrance is wheelchair accessible<\/li>\n<li>Make sure there are no cords or obstacles at the entrance<\/li>\n<\/ul>\n<h3>Room planning:<\/h3>\n<ul>\n<li>Is the room large enough to accommodate wheelchair users?<\/li>\n<li>Does the room allow for ease of movement\/wide aisles?<\/li>\n<li>Does the room have good lighting?<\/li>\n<li>Are the stage and screen easily visible?<\/li>\n<li>Is there an accessible washroom within reasonable distance?<\/li>\n<\/ul>\n<h3>People resources:<\/h3>\n<ul>\n<li>If you have volunteers, make sure they are trained with respect to aiding those<br \/>\nwith disabilities<\/li>\n<li>Book sign language interpreter or computerized notetaker, if requested (may take 2-3 weeks to book)<\/li>\n<li>If food is served, be sure to include the notetakers, interpreters in the count<\/li>\n<li>Encourage everyone to refrain from using strong scents<\/li>\n<\/ul>\n<h3>Presenters &amp; Presentations:<\/h3>\n<ul>\n<li>Remind presenters to keep to the schedule as those who are arranging transportation are on a tight schedule with little flexibility<\/li>\n<li>Remind presenters to have printed copies of their presentations, preferably in larger print (12-16 pt font)<\/li>\n<li>Make sure the lecturn is adjustable or have alternate lecturn options for presenters\u2019 varying needs<\/li>\n<li>Encourage presenters to use captioned videos<\/li>\n<\/ul>\n<h3>Budgeting:<\/h3>\n<ul>\n<li>Keep in mind that computerized notetakers cost approximately $40\/hr.<\/li>\n<li>Locate where the closest TTY pay phone is on campus and provide information to those participants who may need it<\/li>\n<\/ul>\n<h3>Evaluating the Event:<\/h3>\n<ul>\n<li>Distribute written evaluations that include a section for participants to comment on the accessibility of the event.<\/li>\n<\/ul>\n<p><em>Adapted from the Canadian Association of Disability Service Providers in Post-Secondary Education<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Download PDF version Event-Planning Checklist Advertising the event: Give ample notice for the event so people can make transportation arrangements Provide space on the registration form to allow people to identify their accommodation or special needs Include accessibility symbols on the materials (poster, invitation) If providing food, give participants the opportunity to request dietary preferences [&hellip;]<\/p>\n","protected":false},"author":21,"featured_media":0,"parent":245,"menu_order":15,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-221","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.brandonu.ca\/ama\/wp-json\/wp\/v2\/pages\/221","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.brandonu.ca\/ama\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.brandonu.ca\/ama\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.brandonu.ca\/ama\/wp-json\/wp\/v2\/users\/21"}],"replies":[{"embeddable":true,"href":"https:\/\/www.brandonu.ca\/ama\/wp-json\/wp\/v2\/comments?post=221"}],"version-history":[{"count":2,"href":"https:\/\/www.brandonu.ca\/ama\/wp-json\/wp\/v2\/pages\/221\/revisions"}],"predecessor-version":[{"id":412,"href":"https:\/\/www.brandonu.ca\/ama\/wp-json\/wp\/v2\/pages\/221\/revisions\/412"}],"up":[{"embeddable":true,"href":"https:\/\/www.brandonu.ca\/ama\/wp-json\/wp\/v2\/pages\/245"}],"wp:attachment":[{"href":"https:\/\/www.brandonu.ca\/ama\/wp-json\/wp\/v2\/media?parent=221"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}