Reporting directly to the Director – Public Health-Healthy Living & Primary Care or Manager – Primary Care, the Administrative Assistant is responsible for the coordination and provision of administrative support to the Primary Care (PC) Program.  This support includes working with confidential information, maintaining personnel files, finance functions, clerical functions, office and data management, document production, documentation, communications and other duties as assigned.

The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

Qualifications

• Graduate of a recognized Administrative Assistant Program or equivalent
• Knowledge in use of photocopier, facsimile, calculator
• Knowledge and proficient in Microsoft Office Applications and Outlook
• Knowledge of basic medical terminology
• Minimum of two (2) years directly-related administrative experience in a health care setting
• Demonstrated keyboarding speed of 35-40 words per minute
• Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required
• Proficiency of both official languages is essential for target and designated bilingual positions
• Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums
• Demonstrated ability to meet the physical and mental demands of the job
• Good work and attendance record

Conditions of Employment

• Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00