Application forms are available on the Brandon University website on Careers@BU.

Completed applications, resumés and cover letters are accepted by e-mail to hr@brandonu.ca.

Please indicate the Job Vacancy Number in the email subject line.

Applications are to be received by: 4:30 pm on Monday, July 20, 2020

Job Vacancy Number: 2020-06 (33)
Employee Group: MGEU
Classification: Clerk 5 (Office Assistant)
Department: Faculty of Education
Type of Position: Full-time, Term *see note below
Hours of Work: 35 hours per week
Wage or Salary: $26.57 per hour
Start Date: September 3, 2020
Probation or Trial Period: Minimum of 6 months to a 12 month maximum

Duties:

The Office Assistant (Undergraduate Programs) is a front-line position that provides admission-related assistance, by phone, email and in person to students entering the Faculty of Education. Duties of the Office Assistant (Undergraduate Programs) include: supporting Faculty programs with timetabling, program changes, registrations; processing online applications and maintaining electronic files for all undergraduate Education program admissions in to the various programs, preparing programs for distribution to incoming students; maintaining program files for over 200 undergraduate students; notifying students of full, cancelled or changed course offerings; and providing information regarding program requirements to prospective students. This position also promotes the undergraduate programs by organizing information sessions, attending open house/career fairs as the Education representative and promoting current events and student achievements through social media. Other duties include scheduling and organizing classroom bookings, scheduling ZOOM bookings, maintaining accurate records and taking minutes when required along with other related duties as assigned.

Required Qualifications and Experience:

Must have a minimum Grade 12 plus a one (1) year office administration certificate and three (3) years’ experience in an educational environment or a comparable combination of education and experience is required, along with a basic understanding of university programs and degree requirements. The successful candidate must have excellent interpersonal skills and a significant amount of successful experience working as a front-line individual in a busy office. The candidate must also be flexible in carrying out tasks and able to manage multiple tasks with frequent interruptions. Working well unsupervised is important, as is working as part of the office team.

*NOTE* This is a full-time term position to August 31, 2023, or such earlier date that the regular employee returns to work. This position is subject to a Criminal Records Check and Child Abuse Registry Check.

The successful candidate will be responsible for any service charges incurred.

Brandon University is committed to equity, welcomes diversity, and hires on the basis of merit. All qualified individuals who may contribute to the diversification of the University, especially women, persons with disabilities, Indigenous persons, racialized persons, and persons of all sexual orientations and genders are encouraged to apply. Canadian citizens and permanent residents are given priority. Evidence of citizenship must be provided.

We are committed to providing an inclusive and barrier-free work environment. This starts with the hiring process. If you require an accommodation during any phase of the evaluation process, please indicate it in your cover letter. All information received related to an accommodation is kept confidential. To ensure this employment opportunity is accessible to all interested individuals, this posting is available in an alternate format upon request.