Below is a list of common eligible expenses to assist researchers in preparing their budgets.<\/p>\n
When funds for travel are being requested, you should be familiar with the\u00a0<\/span>BU Travel and Business Expense Policy and Procedures<\/em><\/a>\u00a0<\/span>and contact Accounts Payable with any questions.\u00a0\u00a0<\/span><\/em>From the policy:\u00a0 \u00a0Travel should normally be done in the most economical way in consideration of all direct transportation costs, accommodation, and the time involved. Whenever possible, travelers should take advantage of discounts. \u00a0<\/strong>\u00a0<\/em><\/p>\n Be aware that some funders request that travel costs to undertake the research be shown separately from the costs to attend research conferences to disseminate research results.<\/p>\n Travel and Per Diem Rates within and Outside of Manitoba<\/strong><\/p>\n Travel and Per Diem Rates<\/em><\/a><\/p>\n \u00a0International Travel Per Diem Rates<\/strong><\/p>\n National Joint Council of the Public Service Canada \u2013 Travel Directive (Appendix D)<\/em><\/a>\u00a0<\/span>has per diem amounts by country.\u00a0 Use the Commercial (C) meal rates.<\/p>\n Transportation<\/strong><\/p>\n Airport shuttle, airfare, vehicle rental, bus, taxi, subway, and transportation while at destination should be the most economical means.<\/p>\n Accommodation<\/strong><\/p>\n From the\u00a0<\/span>BU Travel and Business Expense Policy:<\/em>\u00a0<\/span>\u00a0Travelers should stay in moderately priced accommodations providing reasonable comfort, security, and proximity to the event attended.<\/em><\/p>\n Conference Registration and Fees<\/strong><\/p>\n Registration and fees are determined by conference organizers.<\/p>\n When your budget includes salaries for personnel, we suggest that you contact Human Resources (HR) to ensure the appropriate level of funding is requested for the skill set required for the position you anticipate hiring for.<\/p>\n Research Assistants and Trainees<\/strong><\/p>\n Access the Public Service Alliance of Canada (PSAC) Local 55601 Collective Agreement (CA)<\/em><\/strong><\/a>\u00a0<\/span>on the HR website for current wage categories and rates for research assistants.<\/p>\n Postdoctoral Fellows\u00a0<\/strong><\/p>\n Ther Brandon University Postdoctoral Fellow (PDF) Policy and Procedures<\/a> outline the requirements and process for hiring a PDF.<\/p>\n Payroll Estimator<\/strong><\/p>\n Use the\u00a0<\/span>Payroll Estimator<\/em><\/a><\/strong> <\/span>on the HR website to estimate the cost of hiring research assistants and trainees.\u00a0 In addition to base rate, the Estimator includes the required payroll costs such as CPP, EI, Vacation Pay, etc.<\/p>\n For research equipment and computers, be sure to consider other potential expenses such as warranties and extended warranties, exchange rates, shipping and installation charges, customs and duty charges, service agreements, operations and maintenance, and training to operate the equipment.<\/p>\n The Purchasing Office has information on and contacts for numerous vendors and can assist you in obtaining estimates for the costs of specific goods and services.\u00a0 You may access their\u00a0<\/span>Purchasing and Accounts Payable Manual<\/em><\/a>\u00a0<\/span>for more information.<\/p>\n Office supplies include items such as paper and printing costs for dissemination, consumables, eligible books, and periodicals not provided by the institution.<\/p>\n Publication charges, page charges for articles published, research manuscript preparation, translation fees, open access fees, website development and maintenance are normally considered eligible dissemination expenses.<\/p>\n The University does not usually include administrative fees or overhead rates on research grant application budgets.\u00a0 The exception is when the funder allows for the inclusion of such fees or rates.\u00a0 Overhead should be included on all research contracts.\u00a0 If you are preparing a budget for a research contract, be sure to include all costs in the budget.\u00a0 Unlike research grants that include only the direct costs of research, contracts include all costs associated with conducting the research.\u00a0 For example, space, utilities, material costs, labour costs, faculty time, and university support personnel time (IT, HR\/Payroll, F&RS, Library, ORS).\u00a0 See the\u00a0<\/span>Brandon University Research Contract Policy<\/em><\/a>\u00a0<\/span>for more details.<\/p>\n NOTE:\u00a0 Budget preparation for a contract, i.e., determining the fee for service, should be done in consultation with the Office of Research Services.\u00a0 The external contractor is presented with the grand total fee and should not have access to an itemized budget.\u00a0 This is part of the negotiation process.<\/strong><\/em><\/p>\n In most cases, funders require that cash and in-kind contributions to a potential research project be included in the budget.\u00a0 Contributions are normally shown as a separate category in the budget and marked as either\u00a0<\/span>confirmed<\/em>\u00a0<\/span>or\u00a0<\/span>not confirmed<\/em>.<\/p>\n Please note:<\/strong>\u00a0 The individual funder guidelines on what to include in the budget for cash and in-kind contributions will vary.\u00a0 For example, some funders may want you to show both confirmed and not confirmed sources of funding and some may want only confirmed sources of funding.\u00a0 Letters of Support are also often required from those making the contributions.<\/p>\n In-kind expenses are the non-monetary resources that partners or the University provide to support the project.\u00a0 For example, donated or loaned new or used equipment, value of donated land for field trials, use of meeting and office space, and a research partner\u2019s donation of its employee\u2019s time to work on the project.\u00a0 Cash contributions are actual dollars provided to the project to cover the direct expenses.<\/p>\n In situations where a grant has been awarded or applied for from another funding organization for the same research project, you may be required to include the other source of support in the proposed budget.\u00a0 In this case, the budget should include information on the specifics of what each funder is covering separately and demonstrate clearly that there is no overlap of funding for specific expenses, i.e., no double asks.<\/p>\n Below is a list of common eligible expenses to assist researchers in preparing their budgets. TRAVEL When funds for travel are being requested, you should be familiar with the\u00a0BU Travel and Business Expense Policy and Procedures\u00a0and contact Accounts Payable with any questions.\u00a0\u00a0From the policy:\u00a0 \u00a0Travel should normally be done in the most economical way in […]<\/p>\n","protected":false},"author":71,"featured_media":0,"parent":5809,"menu_order":3,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-5523","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.brandonu.ca\/research\/wp-json\/wp\/v2\/pages\/5523","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.brandonu.ca\/research\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.brandonu.ca\/research\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.brandonu.ca\/research\/wp-json\/wp\/v2\/users\/71"}],"replies":[{"embeddable":true,"href":"https:\/\/www.brandonu.ca\/research\/wp-json\/wp\/v2\/comments?post=5523"}],"version-history":[{"count":24,"href":"https:\/\/www.brandonu.ca\/research\/wp-json\/wp\/v2\/pages\/5523\/revisions"}],"predecessor-version":[{"id":5732,"href":"https:\/\/www.brandonu.ca\/research\/wp-json\/wp\/v2\/pages\/5523\/revisions\/5732"}],"up":[{"embeddable":true,"href":"https:\/\/www.brandonu.ca\/research\/wp-json\/wp\/v2\/pages\/5809"}],"wp:attachment":[{"href":"https:\/\/www.brandonu.ca\/research\/wp-json\/wp\/v2\/media?parent=5523"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}PERSONNEL<\/strong><\/h5>\n
EQUIPMENT AND COMPUTERS<\/strong><\/h5>\n
SUPPLIES<\/strong><\/h5>\n
DISSEMINATION<\/strong><\/h5>\n
ADMINISTRATION AND OVERHEAD RATES<\/strong><\/h5>\n
OTHER EXPENSES<\/strong><\/h5>\n
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CASH AND IN-KIND CONTRIBUTIONS AND OTHER SOURCES OF FUNDING<\/strong><\/h4>\n
GENERAL INFORMATION<\/strong><\/h4>\n
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