Check-out Procedure

End of Fall Term Check Out

We highly encourage for all residents to vacate their rooms 24 hours after their final exam. Residents are permitted to leave their belongings in their room if they are continuing their studies into the Winter Term. If a resident wishes to check out of residence and not return for the following Winter Term, they must follow the check-out procedure.

Our Residence Assistants will contact all residents to inquire about their winter/holiday plans to ensure an efficient transition from the Fall Term to the Winter Term. If you require to stay in residence beyond 24 hours after your last exam or  throughout the entire Winter Break, you must notify your Residence Assistant or the Residence Office well in advance.

Before you leave for Winter Break

  • Make sure windows are closed and locked
  • Disconnect everything (except fridges) that generates heat or is sensitive to power surge
  • Remove any garbage and perishable food from your room
  • Turn off lights and lock your door
If you had initially signed a residence contract for both Fall and Winter Terms and wish to withdraw from the Winter Term, you must notify the residence office before December 1, 2019; otherwise, you are responsible for the entire room and board fees for the Winter Term.

End of Winter Term Check Out

 All residents should check out of residence 24 hours after their final exam. It is essential that, during check-out period, maximum quiet must be maintained  so that the sleep or study of any student is not interrupted.

Our Residence Assistants will contact all residents to inquire about their spring/summer plans to ensure an efficient check-out process. If you require to stay in residence beyond 24 hours after your last exam or need to extend your stay past the residence contract date, you must notify your Residence Assistant or the Residence Office well in advance.

If you vacate residence without following proper procedure and/or without giving proper notice, you shall be responsible for room and board charges up until the notice has been given and the proper check-out procedure has been followed.

On Check-Out Day

Before you check-out:

  • Makes sure windows are closed and locked
  • All your belongings are packed and out of the room
  • Remove any garbage and perishable food from your room
  • Ensure that your room is clean (floor vacuumed/swept, surfaces wiped, etc.)
  • Turn off lights and lock your door

At the Residence Office:

  • Fill out check-out form
  • Return your Student ID Card, Room Key, and your Mailbox Key

*If your room is deemed unsanitary or there is significant damage to the room at the time of check-out, you will be charged a minimum of a $50.00 cleaning fee.

Extension of Stay

All residents are welcome to apply for a residence extension; however, applications should be submitted before the deadline of April 3, 2020. Applications submitted after the deadline are subject to an administrative fee. In your application, you must include the reason why you wish to extend your stay, as it determines your housing and board charges.

Required Documentation to Extend your Stay

In virtually all cases, some form of documentation is required by the Residence Office in order to grant an extension. Your documentation must be submitted at the time of extension application. Examples of appropriate and required documentation are as follows:

  • Copy of plane ticket
  • Copy of course outline for current year
  • Proof of registration and enrollment for the following year
  • Copy of your new lease with your name on it