Move-in Guide

Winter 2020

Welcome to Residence!

Move-in Day is always one of the most exciting times of the year for us at Brandon University Residence. We are are delighted to welcome all of our residents, both new and returning!

Our staff and volunteers on campus are dedicated to making your check-in experience a great one. Look for us at the Ancillary Office, located on the main floor of McMaster Hall. The information included in this guide is designed to help you plan ahead for a smooth move-in.

We wish you all the best as you prepare for your move to campus!

MOVE-IN WEEKEND SCHEDULE

Student Move-in: New residents can begin moving in for the Winter 2020 term on Friday, January 3rd, 2020. If you know in advance that you are unable to move in during the designated move-in times, please contact Residence@BrandonU.ca. We will advise you on housing accommodations.

We will not be accepting any new resident arrivals before our winter check-in date of January 3rd.

BEFORE YOU GET HERE

Moving takes time and preparation. The following are a few tips to follow to make your experience a great one.

  • Pay for your term of residence and meal plan online! We encourage students to pay for the winter term before the end of December. Any payments made after January 6th, 2020 will incur additional fees. For ways to make a payment please visit: BrandonU.ca/pay.
  • Should your fees not be paid by the deadline, you will not be permitted to check into your residence room. If you are sponsored or waiting on student loans, please contact our office with this information prior to check-in
  • Payments made via online banking, wire transfers or using a 3rd party payment option, after December 31st, 2019, should also email the confirmation of payment receipt to Residence@BrandonU.ca as the payment may not reach your BU account in time.
  • If you have vehicle, you can apply online for parking at BrandonU.ops-com.com/login.
  • Be sure to purchase renter’s insurance to protect your belongings.
  • Get your student ID card by filling out the form found online at: BrandonU.ca/ancillary/student-i-d-center.
  • Explore our residence halls by visiting BrandonU.ca/residence and checking out our social media accounts.
  • Connect with your roommate to arrange who is bringing larger shared items. To find out who your roommate is, please email us at Residence@BrandonU.ca. If you would not like your contact information shared with your roommate please let us know.
  • Review the Brandon City transit map, found here: BrandonTransit.ca/routes-schedules.
  • Review and sign your Residence Agreement.

 

GETTING HERE

Where are the residence halls located?     

The location of the residence halls are shown on the campus map above:

  1. Flora Cowan Hall
  2. Clark Hall (where Financial and Registration Services are located)
  3. McMaster Hall
  4. Harvest Hall (main dining hall)
  5. Darrach Hall

The residence street address for mapping your way here on a GPS is: 270 18th Street Brandon MB, Canada R7A 6A9

Where do I unload my vehicle for move-in?         

You can unload your vehicle next to your residence. We ask that vehicles be moved to the parking lots as soon as possible after unloading to clear space for other residents.

Where can I park?

Students can park in the parking lot directly behind or beside their residence while they are moving in. We suggest parking in Lot 5, 6, 7 or 10. Please note that after move-in day parking passes will be required. Students can arrange their parking passes online starting July 15th. Please see the Residence Services Section to learn more about arranging a parking pass.

GETTING READY TO MOVE IN

In your room you will find:

  • Twin XL bed
  • Desk
  • Chair
  • Wardrobe (Flora Cowan Hall/Darrach Hall)
  • Dresser (McMaster Hall)

Residents are not permitted remove residence furniture from their rooms. Any furniture removed will be considered missing, and the replacement value of that furniture will be charged to the student.

Most rooms offered as a super single occupancy will have double sets of furniture, since they were designed as double occupancy rooms. Feel free to take advantage of the extra furniture by arranging it to your liking.

Depending on your room and roommate situation, you may find that space could be limited. We recommend speaking with your roommate to coordinate what each of you will contribute to your new living space.

Wifi is integrated into the residence buildings, so there is no need to provide a router or Ethernet cable.

We only allow the following appliances in residence:

  • CSA approved microwave
  • CSA approved toaster
  • CSA approved kettle
  • CSA approved Keurig-style coffee pot
  • CSA approved mini-fridge (max. 4.0 Cubic Feet)
  • CSA approved fan
  • Television

What we suggest you bring:

  • Flip-flops for the shower
  • Toiletries (toothbrush, floss, mouthwash)
  • Pillows, sheets, comforter, towels
  • Kitchen utensils and small set of dishes (plate, bowl, mug) for late-night snacks/microwave meals
  • Laundry detergent
  • Laundry bag
  • Sticky tac for posters and pictures.
  • Posters/décor
  • Clothing hangers
  • Laptop or tablet
  • Printer
  • Storage dishes
  • Surge protector power bar
  • Clothing for all seasons
  • School supplies

You may also want to bring:

  • Hair dryer
  • Plants
  • Can-opener
  • Desk lamp
  • Small rug
  • Over-the-door mirror
  • Board games/gaming system

The following are prohibited in residence:

  • Hot plates/electric grills
  • Explosives/firecrackers
  • Illegal drugs/paraphernalia
  • Subwoofers/amplifiers
  • Halogen lamps
  • Nails or tacks
  • Waterbeds/hot tubs
  • Deep fryers
  • Pets
  • Weapons, including large knives, martial arts weapons, firearms, pellet or B.B. guns, or replica weapons
  • Satellite dishes
  • Large volume alcohol containers (bubbas, kegs, Texas mickeys, funnels)
  • Items that promote unsafe alcohol consumption (e.g. drinking games or drinking game tables, funnels, or any other drinking paraphernalia)
  • Candles, including decorative, incense, potpourri burners, and flammable liquids.
  • Non- residence provided furniture and mattresses

Exceptions are only made to accommodate religious/cultural purposes and accessibility needs. In these cases, such items must be approved by the Residence Office.

CHECK-IN

Steps to checking in:

  1. Park on Louise Avenue, or 20th Street, or Parking Lot 1 (to the north of McMaster Hall). Go to the Ancillary Services/Residence Office.
  2. Provide the office with your first and last name. If you’ve prepaid your first-term residence charges, you’ll immediately receive your room key and ID card. You’re ready to move in!
  3. If you haven’t paid your first-semester residence fees and haven’t made prior arrangements with the Residence Office you will not be able to move in until payment is received. Our Residence Office will be open from 8:30 a.m. to 4:30 p.m. on move-in day to collect payments if needed.
  4. Once you have your room key a Residence Assistant (RA) will show you to your room. Once there, you will be asked to complete the room check form (that lists the condition of the room) and sign for your keys.

Please note: Roommate Agreements are to be completed within 7 days of moving in. They are completed online using the online form sent to your @brandonu.ca email address. Only one agreement needs to be submitted per room. If you have any questions or concerns, please do not hesitate to ask your RA for assistance!

Important Note for Returning Residents:

Returning residents will be able to access Residence Storage. Throughout the day, our staff and volunteers will be happy to guide you to you our storage rooms. During the evening, please contact the RA on Duty. They can be reached at 204-724-2263.  After move-in weekend, times must be arranged with the RA on Duty during evening hours.

THINGS TO REMEMBER

A few things to keep in mind:

  • Move-in begins at 10:00 a.m. – volunteers will be available to guide you in the right direction and to help you move items in on each move-in day starting at this time.
  • Please remember to move your car as soon as you have unloaded it to allow others to also move in.
  • There are a few carts available – but please bring a portable luggage/moving cart if you have one.
  • Please do not bring the family pet – residences are animal-free (except for service animals)
  • Brandon University is committed to recycling – please take boxes and packing materials back home to re-use for move-out.
  • Your family is welcome to enjoy lunch (at their own cost) in Harvest Hall, which opens on Friday, August 30th!
LIVING IN RESIDENCE

Residence Handbook and Community Standards:

It is your responsibility to familiarize yourself with all the rules and guidelines of your community. Please visit our website to review the Residence Handbook. It will be important for you to read through it to understand your rights and responsibilities as a member of the Residence community.

Living with Roommates:      

All shared rooms are provided with a mandatory roommate agreement to be completed by all roommates. It is very important to fill out this online roommate agreement because it provides a basis for roommates to communicate and share living space. The roommate agreement helps to prevent conflicts and is always the first step in our processes when issues arise.

Residence Events:

Moving away from home and starting University classes can feel like a huge mountain to climb. Residence events give you a big advantage as a new student by connecting you to your new communities and providing you with the opportunity to develop a network of support.

During your stay, residence will be hosting a variety of event, including the important Residence Orientation! Be sure to look out for posters for more details! With help from your RAs, Residence Council teams and your new neighbours, you will start an amazing three-day adventure to help you succeed at university!

By the end of your move-in, you will have:

  • Settled into your new home
  • Discovered campus
  • Bonded with your floormates and made new friends throughout residence
  • Developed a personal and academic support network
  • Made connections with helpful resources

Our goal is to help you achieve the best university experience possible! We look forward to making many great memories with you!

RESIDENCE SERVICES

Living in residence is an important part of the university experience for many students. Residence is a place to develop life skills and lasting friendships. For students leaving home for the first time, living in residence is a comfortable first step to successful independence.

Services Provided:

  • Each residence has shared study areas, TV lounges, and free laundry facilities.
  • Security staff is in residence between 10 p.m. and 6 a.m., and RAs are on-duty from 4:30 p.m. to 8:30 a.m. throughout the week, and 24 hours a day on the weekends to offer students assistance. There is always help nearby!

Internet

Wifi access has now been integrated into all 3 residence halls, so there is no need to bring a wireless router or Ethernet cable. Ask our office for the log-in information for Wifi access.

Mail Boxes

Students living in residence will be provided a mail box number. Mail boxes are located on the ground floor of McMaster Hall. Mail is sorted at the Ancillary Office Mondays through Fridays. Larger packages are left at the Ancillary Office to wait for pickup. A parcel slip is sent to the student’s mail box for notification. If you leave residence in April, you must change your address, even if you are planning on coming back to residence in the fall. When sending mail to a student living in residence, please make sure it is addressed as follows:

First and last name

Box number

Brandon University Residence                                                                               

270 18th Street

Brandon, Manitoba

R7A 6A9

Mini Fridge Rentals

Residents can rent a mini fridge from the Residence Office for an eight-month contract (September to April). To rent a fridge please complete and submit an application with payment to the Residence Office. Please note we have limited supplies. The application can be found at: BrandonU.ca/residence/current-residents/miscellaneous-services.

Cost of Mini Fridge Rental: $112.20 plus PST ($8.98) and GST ($5.61) = $126.79

Parking for Residents:

We offer guaranteed parking for all of our residence students. Parking is an additional cost is not included in your housing and meal plan fees.

Registration for parking is available online starting July 15th. To register for parking please go to our Online System at BrandonU.ops-com.com/   You will need to “create an account”, register your vehicle, and then send an email to Parking@BrandonU.ca to notify us of your Username.

Your Username will be approved once we confirm your registration in residence, and you can then proceed to purchase your parking permit online or at our office upon check-in.

For a tip sheet on how to register for parking and our pricing, please visit BrandonU.ca/parking.

PARENTS’ NEED-TO-KNOW

During this time of transition for your student, we highly encourage you to keep in contact with them to see how they are doing; however, Brandon University Residence cannot contact the student on your behalf, nor can we discuss details about a student without direct consent due to Freedom of Information and Protection of Privacy Legislation. Therefore, it’s very important that you discuss with your student how and how often you want to communicate with them throughout their stay in residence. Upon check-in, the student can sign a “Release of Information” form to allow an individual or organization access to their information.

As a parent, family member, or guardian, your support for your student adds tremendous value and increases the odds of their academic and personal success here at Brandon University. We encourage discussions between you and your student about:

  • Personal safety
  • Budgeting and expenses
  • Encouraging your student to ask questions to develop independence and enhance decision-making skills

It’s also important to remember to be calm and reassuring to your student as they go through the many challenges of being a university student. These challenges are normal, and your student can overcome them with grit, determination, and by having the support of their loved ones. Also note that a drop in grades is normal through this transition as well, so encourage your student to seek academic support.

As a housing institution, Brandon University Residence makes every reasonable effort to ensure the safety and security of all those who reside in our buildings, including:

  • Secure access to our residence buildings
  • Surveillance cameras
  • Emergency alert – intercom Ssystem
  • Campus guards
  • Residence Assistants
  • BSafe App – an app designed for easy access to emergency contacts, a safe walk to your car, to report a safety issue, and more. Available from the App Store and Google Play.
QUESTIONS

Please contact our office for any questions you may have regarding the information in this guide. We are always happy to hear from incoming residents!

Residence Office Brandon University

Phone: 204-727-9761

Email: Residence@BrandonU.ca