COVID-Related Accommodation Requests

You may submit a request for COVID related accommodations for any of the following reasons:

  • I have tested positive for COVID-19 and am isolating in my residence.
  • I am in quarantine due to COVID-19 exposure, symptoms or out-of-province travel requirements.
  • I have a medical condition that puts me at higher risk of serious illness from COVID-19, as defined by the CDC (see FAQ for details).
  • I live with or care for someone at high-risk due to severe immunocompromised state or medical condition (e.g., solid organ transplant, brittle diabetes, HIV).
  • I have a medical condition or disability not included in the CDC health factors that I believe is affected by COVID-19.

Types of Requests

We may approve a wide range of COVID-19 related accommodations, including:

  • Short-term academic flexibility during your isolation or quarantine period.
  • Fall term remote participation for on-campus academic requirements (see next section for details).
  • Additional or enhanced personal protective equipment (PPE).
  • On-campus residence accommodations.
  • Alternative arrangements for face covering

Accommodation requests will be evaluated with focus on what is reasonable, not necessarily perfect and may depend upon the specific course and/or program requirements (in consultation with faculty and/or Department Chairs as necessary).

Remote Participation for Fall 2021

Fall term will be as in-person as safely possible. In general, classes of up to 25 students, as well as some larger classes will be in person. Check the 2021-2022 Registration Guide for details. It is anticipated Winter term will be primarily in-person.

Remote participation may be approved as a reasonable accommodation if a student’s disability or medical condition makes them unable to participate in-person. Students eligible for remote participation are approved for 1-term. Approval is contingent on determining feasibility for the course in collaboration with faculty. This accommodation is not intended to be used for multiple terms in a row, nor to convert an in-person program into an all-virtual experience.

If you are requesting full-term remote participation for fall term, please note the following:

  • Remote participation, if approved, is on a per-term basis. Previously eligible students will not be automatically eligible for future terms.
  • To ensure timely processing of requests, you should submit your request with supporting documentation no later than August 27, 2021. Later requests will be considered although options may be limited past this deadline.

    Requests will require a letter of support from your healthcare provider. We encourage you to share the Remote Participation Documentation Guidance for Healthcare Providers with your provider. All costs associated with completion of the letter of support are the responsibility of the student.

    The provider’s letter of support must include the following:

    1.  A description of your professional relationship.
    2.  A confirmation of your relevant disability, medical or mental health diagnosis.
    3.  A statement of support for remote participation, including an estimated end date when you  can return to in-person classes.
    4.  A description of how your disability creates a significant barrier to your full and meaningful participation in an on-campus experience.
    • For students with CDC-recognized COVID-high-risk conditions (e.g., diabetes): The description should include a holistic assessment of your health risks for being on campus, considering your unique medical profile, the latest information on vaccine efficacy, and the university’s safety practices.
    • For students without high-risk conditions (e.g., mental health conditions): The description should include an explanation of how your disability with disproportionately affect you compared to your peers such that remote participation is the only viable option for you. This impact must go beyond the typical stress or nervousness that most people are expected to feel in readjusting to an in-person experience.

    Request Procedure

    1. Submit a COVID-Related Accommodation Request form
    2. If you are making a request due to having a medical condition or disability that is impacted by COVID-19, please email your letter of support (documentation) to the Student Accessibility Coordinator. (See FAQ for details)
    3. Monitor your BU email for your initial appointment with the Student Accessibility Coordinator.

    Disclosures:  SAS will not use of disclose any medical information you provide for any other purposed unless you authorize such disclosure or if such disclosure is required by law.

    Questions/Assistance: Please contact the Student Accessibility Coordinator by email or at (204) 727-9759.

    Frequently Asked Questions (FAQ)

    Q.  If I have a medical condition or disability that is impacted by COVID-19, what kind of documentation do I need to upload with my request form?

    SAS will review and consider all pieces of documentation submitted. If you are submitting a request due to your own health condition, then your documentation should confirm your diagnosis and address how your condition is affected by COVID-19. If you are requesting Fall term remote participation, please review the Remote Participation Documentation Guidance for Healthcare Providers and share with your provider.

    Q.  I have tested positive for COVID-19 or I have been exposed to COVID-19. What should I do?

    First, please take care of yourself. Follow the University’s guidance on health reporting and quarantine/isolation procedures. For more information, see the Brandon University Coronavirus Response website. If you have in-person classes that you are unable to attend, complete the COVID-Related Accommodation Request form. SAS staff will be in contact to discuss your needs.

    Q.  Do I have to wear a face mask?

    Yes. The University currently has a mask mandate in effect and masks are required upon entry to any Brandon University building and in common areas (e.g., hallways, washrooms, elevators, communal kitchens, etc.). It is recommended that you wear a three-layer mask. It is anticipated that the mask mandate will remain in effect throughout the Fall term; however, any changes to this mandate will be in consideration of Public Health guidelines and will be communicated to all members of the University community.

    Students with a medical reason that prevents them from wearing a mask should contact SAS to discuss options and/or communication needs.

    For more information, visit BU Health Protocols.

    Q.  What conditions are considered high-risk?

    The Centre for Disease Control (CDC) provides guidance on health-related factors which may increase the risk of complications from COVID-19. The list of factors may evolve as information about COVID is discovered, and will be updated as necessary. Some of the high-risk conditions include:

    • Cancer
    • Chronic kidney disease
    • Chronic lung diseases, including COPD (chronic obstructive pulmonary disease), asthma (moderate-to-severe), interstitial lung disease, cystic fibrosis, and pulmonary hypertension
    • Dementia or other neurological conditions
    • Diabetes (type 1 or type 2)
    • Down syndrome
    • Heart conditions (such as heart failure, coronary artery disease, cardiomyopathies or hypertension)
    • HIV infection
    • Immunocompromised state (weakened immune system)
    • Liver disease
    • Overweight and obesity
    • Pregnancy
    • Sickle cell disease thalassemia
    • Smoking, current or former
    • Solid organ or blood stem cell transplant
    • Stroke or cerebrovascular disease, which affects blood flow to the brain
    • Substance use disorders

            Q.  If I am required to quarantine, self-isolate, or must be absent due to illness related to COVID-19, what should I do? What supports and expectations will be in place?

            You will be required to submit a COVID-Related Accommodation Request form to Student Accessibility Services. SAS staff will contact you to discuss supports and accommodations.

            For additional FAQs about COVID-19, read the Student FAQ.