Last updated: March 03, 2026
The Open Horizons Symposium is dedicated to building a welcoming, respectful, and collaborative environment for all participants, whether attending in-person at the University of Manitoba or online through our digital platform.
This Code of Conduct outlines expectations designed to support a safe, inclusive, and productive experience for everyone.
1. Our commitment
Open Horizons is grounded in shared values of openness, accessibility, and community care. All attendees, presenters, organizers, exhibitors, sponsors, and volunteers are expected to:
- Treat one another with dignity and respect
- Contribute to a supportive learning environment
- Engage in ways that foster inclusion, curiosity, and collaboration
- Follow both the letter and the spirit of this Code of Conduct
Harassment, discrimination, disruptive behavior, or actions that undermine the safety or comfort of others will not be tolerated in any form, either onsite or online.
2. Accessibility, facilities & personal space
In-person
We strive to ensure that all participants can engage fully and comfortably.
Accessible facilities
- Accessible washrooms are located near MPR2, close to the main building entrance.
- One gender-neutral washroom is available on the main floor, and two additional gender-neutral washrooms are available on Level 200.
- Elevator access is available to Levels 200 and 400.
Private spaces
If you require a quiet or private space for personal, medical, or sensory needs:
- A single-occupancy shower room with a bench (lockable from the inside) is available on Level 200.
- A small meeting room with roller blinds is available on Level 400 upon request.
Please speak with event staff if you require assistance accessing these spaces.
3. Food & refreshment etiquette
In-person
To help us accommodate dietary needs safely and fairly:
Respect dietary labels
- Do not take food labeled for a dietary group (e.g., gluten-free, nut-free, vegan) unless it applies to you.
- Avoid swapping or taking extra packaged meals without checking with event staff.
Prevent cross-contamination
- Use designated utensils for each item.
- Avoid mixing items between buffet stations or containers.
General courtesy
- Dispose of all waste and compost into the appropriate containers.
- You can bring personal snacks or meals, but please:
o Avoid common allergens where possible (e.g., nuts).
o Limit strong-smelling foods.
o Clean up thoroughly.
o Refrain from eating during sessions unless otherwise specified.
4. Tech etiquette
In-person
- Silence phones and electronic devices during sessions.
- Do not record or photograph presenters or attendees without permission.
- Avoid distractions such as loud typing or playing audio/video in shared spaces.
Online
- Keep microphones muted unless you are invited to speak.
- Use the chat respectfully and purposefully.
- Do not record sessions or take screenshots unless the presenter grants permission.
5. Asking questions during sessions
To ensure sessions run smoothly and equitably:
General guidelines
- Hold all questions until the designated Q&A period.
- Begin by stating your first name and institution.
- Keep questions concise and relevant.
- One question per person to allow equitable participation.
- Personal attacks, off-topic commentary, or disruptive conduct will not be permitted.
In-person
- Raise your hand during Q&A.
- Wait for a microphone if one is provided for accessibility and audio clarity.
Online
- Submit questions through the chat or Q&A box.
- Moderators will relay selected questions to the presenter.
6. Online conduct standards
Participants joining virtually are expected to uphold the same standards of respect and professionalism as in-person attendees.
Please:
- Use your real first name for clarity and community building.
- Engage thoughtfully and respectfully in chat discussions.
- Avoid spamming, derailing conversations, or posting inappropriate content.
- Follow moderator instructions if chat becomes unproductive or disruptive.
7. Unacceptable behaviour
The following behaviours are prohibited at the symposium, whether online or in-person:
- Harassment, bullying, intimidation, or discriminatory behavior
- Derogatory comments or slurs
- Targeted or repeated disruption of sessions
- Sharing harmful, inappropriate, or explicit content
- Recording or distributing session content without consent
- Violating accessibility or safety guidelines
8. Reporting concerns
If you experience or witness behavior that violates this Code of Conduct:
- Speak with an event organizer or Campus Manitoba staff member onsite
- Use the designated online reporting channel (available on the event platform)
- Email the organizing team at hello@campusmanitoba.ca.
All concerns will be taken seriously and addressed promptly and confidentially.
9. Consequences of violations
Depending on severity, responses may include:
- Verbal reminder or warning
- Removal from a session
- Revocation of event access (in-person or online)
- Notification to institutional partners
- Other actions deemed appropriate by Campus Manitoba
Our priority is maintaining a safe and respectful environment for all.
10. Thank you
By attending Open Horizons Symposium 2026, you help create a learning space built on openness, generosity, and mutual respect. We appreciate your commitment to making this event enriching and welcoming for everyone.
Questions? Reach out! E: hello@campusmanitoba.ca Ph: +1 (204) 727 9668