Accounts Administrator
Description
JOB DESCRIPTION
PURPOSE
The Accounts Administrator is accountable to the General Manager for ensuring the timely and accurate collection/recording of tenant rents and other revenue as well as various types of fees for Shoppers Mall in Brandon, Manitoba.
DUTIES AND RESPONSIBILITIES
1. Accounts Receivable and Property Reporting
Completes a wide range of reporting functions including pre-posting reports, occupancy/vacancy reporting, pre-authorized payments, tenant statements, etc., to provide management with resources that can be relied upon for decision making purposes.
2. Bank Deposits and Cash Receipts
Ensures all payments and accounts receivable information is recorded on a daily basis, while reviewing/reconciling various deposits and free rent entries, makes sure the accounts receivable recording is verified and completed properly and application of various deposits to tenant accounts is accurate.
3. Monthly, Quarterly and Yearly Reconciliations
Monthly/Quarterly/Yearly reconciliation of various revenue accounts to sub-ledger, investigating and rectifying any discrepancies or following up with appropriate action.
4. Tenant Refunds and Write-Off
Prepares tenant refunds, credits, zero receipts and write-offs, ensuring due diligence of provisions received from Property Management, receipt of all approvals and compliance with company policies and procedures.
5. Collections Record Keeping and Property Coordination
Maintains trust account documents (last month’s rent etc.) for various properties, maintains filing system of all documents related to the collection of account receivable such as invoices, deposits, and rent rolls in order to facilitate periodic review and audit processes; prepares and coordinates various documentation to other sites such as tickler reports and N1s.
6. Accounts Payable Process
At some sites, may be required to maintain monthly accruals as well as process and review all invoices in a timely manner and match them to the purchase orders/contracts to ensure accuracy in account coding and proper approvals of documents while following up on any discrepancies to obtain final approval.
Any other job-related duties and/or projects that may be assigned.
MINIMUM REQUIREMENTS
Skills, Knowledge, Experience and Education
Core Competencies
ADDITIONAL REQUIREMENTS
- Experience with Yardi Voyager is an asset
- Good organizational and time management skills
- Strong analytical ability
- Excellent attention to detail
- Effective communication skills, both verbal and written
- Intermediate knowledge of MS Office applications
- Minimum 2 years of relevant experience
- High school or College Diploma Business Administration or equivalent
Morguard is a fully integrated real estate company. We own, manage and invest in high-quality, well-located, geographically diversified assets across North America. We have built our business with strong leadership and a proven management platform that have generated substantial, risk-adjusted returns – and significant long-term growth. With more than 40 years of experience and a dynamic team of 1,500 professionals, our commitment is to realize the potential of real estate through value creation and operational excellence.