ADMINISTRATIVE ASSISTANT
Competition # AA 26:081

Administration: Permanent Full-Time, 80 Hours Bi-Weekly / 1.0 FTE: Days

At Marymound, our employees make a meaningful contribution to the lives of children, youth, and families every day. As one of Manitoba's leading human service organizations, we are committed to delivering relationship-centred, culturally grounded services that
promote safety, belonging, healing, and hope.

Marymound is committed to strengthening Indigenous perspectives, relationships, and ways of knowing throughout our organization. Because many of the children, youth, and families we serve are First Nations, Métis, and Inuit, we are working to build a workforce that
reflects the communities we serve and creates culturally safe, inclusive, and welcoming environments for everyone. If you are looking for an opportunity to contribute your skills in an organization that values respect, relationships, continuous learning, and meaningful work, we encourage you to apply.

About the Role

Reporting to the Executive Assistant, the Administrative Assistant provides professional administrative and operational support to assigned programs and departments across Marymound.

As an integral member of our administrative team, you will help ensure the organization operates efficiently by coordinating meetings, preparing documents, maintaining records, supporting office operations, and providing exceptional service to employees, children, youth, families, visitors, and community partners.

This position requires sound judgment, exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality and professionalism.

Key Responsibilities

• Provide professional administrative support to the Executive Assistant and assigned leaders.
• Coordinate meetings, calendars, appointments, and organizational events.
• Prepare, format, edit, and proofread correspondence, reports, presentations, agendas, and meeting materials.
• Maintain accurate electronic and paper records in accordance with organizational standards.
• Serve as a welcoming and professional first point of contact for employees, children, youth, families, visitors, and community partners.
• Coordinate office supplies, meeting logistics, travel arrangements, and other administrative functions.
• Exercise sound judgment and discretion while handling confidential organizational information.
• Contribute to a respectful, collaborative, and culturally safe workplace.

What You'll Bring:

• A diploma or certificate in Office Administration, Business Administration, or a related field, or an equivalent combination of education and experience.
• A minimum of two (2) years of progressively responsible administrative experience.
• Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Excellent organizational, communication, and time management skills.
• Exceptional attention to detail and accuracy.
• The ability to manage multiple priorities while working independently.
• Strong interpersonal and customer service skills.
• Sound judgment, professionalism, and the ability to maintain confidentiality.
• A commitment to respectful relationships and culturally safe service delivery.

Marymound is committed to supporting our employees and creating an environment where people can do meaningful work and continue to grow professionally.

We offer:

• Competitive compensation.
• Comprehensive benefits package.
• Pension plan.
• Professional development and learning opportunities.
• A collaborative, supportive, and inclusive work environment.
• The opportunity to contribute to services that make a meaningful difference in the lives of children, youth, and families.

Our Commitment:

Marymound is committed to building a workforce that reflects the communities we serve. We strongly encourage applications from First Nations, Métis, and Inuit candidates. Preference may be given to qualified Indigenous applicants in accordance with Marymound's Indigenous
Employment Preference Policy and applicable legislation.

Marymound is committed to providing an inclusive and accessible recruitment process. Accommodation is available upon request for candidates participating in all stages of the selection process.

Close Date: August 22, 2026, by 11.59 PM

Internal Applicants: Submit ‘Internal Application Form’ with cover letter and current resume
External Applicants: Please include a cover letter outlining your interest in this position and how your skills and experience make you a strong fit for Marymound, along with your resume and references, and submit your application to:

Competition # AD 26-081
E-mail: careers@marymound.com