1. The fund covers expenses for off-campus opportunities listed below.  Coverage is limited to accommodation, food, travel and registration fees.  The amounts claimed must be in accordance with the Travel & Business Expense Policy & Procedures found at www.brandonu.ca/finance/files/TravelBusinessExpensePolicy.pdf
2. Activities that will be considered for funding are:

• Workshops
• Conferences
• Clinics
• Competitions

Activities not considered: work experience, student employee research or research related travel, any type of training or training related to a position of employment, lessons (e.g. music), an event that has a credit value or can be used towards fulfillment of a course, program or degree requirement.

Preferences for funding set by the committee are (in no particular order):

• Undergraduate, full-time, continuing students;
• Students who have not received money from this fund within the current and/or previous fiscal year;
• Students invited to participate in the activities listed, on a selection process;
• Active participation as a presenter or leader;
• Graduate students are welcome to apply, but due to more funding options being available to graduate students, undergraduate students will be given preference.

• The applicant, or acting applicant for a group, must complete and sign the STCF application form.
• If a student is applying on behalf of a group, you must include a complete list of students names and student numbers of those travelling as part of the group.
• Student(s) must have a GPA of 2.0 or better.
• A written explanation and cost break down of travel including:
  • documentation about the event or, an invitation to the event (a website address will not be accepted);
  • a copy of your official conference/event registration, or registration confirmation;
  • a list of estimated or actual expenses (including travel, food, accommodation, conference registration fee, etc.);
  • the method of travel – if traveling by air/train you must include an official quote from and airline or travel website (eg. Expedia) – if traveling by car you must include the distance in kms. from point A to point B (eg. Brandon to Winnipeg);
  • if you have received funding from another source, you must provide written documentation from the other source granting the funding.
• A letter of reference from a professor familiar with you/your group and area of study.  This letter must be on Brandon University letterhead with the professor’s signature.

Please ensure that you have completed all requirements on the form and included all necessary information/documents listed on both pages of the form. Failure to do so could delay your application or make you ineligible.

Applications must be received 3 weeks prior to the travel/conference date.

If a travel advance is required, a letter to the committee must be submitted with the application and other required documents, a minimum of 3 weeks in advance of the travel/conference date explaining why the advance is required.

• Reimbursement may be up to, but will not exceed 75% of the total amount requested.
• Reimbursement is generally paid after the conference date.  If you require a Travel Advance, please see Application Deadline.
• Submitted Official receipts must add up to the amount granted, or more.  If the sum of the receipts are less than the amount granted you will be reimbursed for the actual total of the receipts, not the amount granted.
• A brief summative report of your experience (minimum 250 words) and official receipts must be handed in to the Student Services Office within three (3) weeks of your return date or funding will be revoked.
• Please DO NOT hand in your report/receipts to BUSU.

Undergraduate Student Travel & Conference Fee Form – applications must say “Last updated June 20, 2023”

Graduate Student Travel & Conference Fee form – applications must say “Last updated June 20, 2023”

Submit the completed application form and all required documentation to the Administrative Assistant of the Dean of Students, Room 105-4, A. E. McKenzie Building.