Incident Management

Reporting

An incident can be reported to the Residence Office by anyone. This includes: Residence community members, off-campus students, staff, faculty, and administration. If there is an incident or concern related to any residence community member in or outside of residence, or there is a community impact, reporting this allows the Residence Office to manage and support the community through accountability.

Documentation

All incidents will be documented by any member of the Residence Staff.

Meeting with Residence Staff

Any students connected to a documented incident an expect a meeting request from a Residence Staff member. Communication will be sent to the student email (@brandonu.ca) or the applicable email on file. It is the expectation that students respond to meeting requests within the time frame outlined by Residence Staff.

Decision Making

Residence Staff managing the incident will make decisions, or provide a letter outlining the outcomes, for incidents that are under their review. Decisions are made solely on the situation that has been documented; however, previous incident outcomes will weigh on future outcomes to identify best solutions to support the individual’s success in residence.

Standard of Proof

Decisions will be based on the balance of probability (standard of proof), which means that the evidence shows it is more likely than not the alleged behaviour occurred.

Incident Outcomes

Developmental and Restorative Outcomes

• Apology
• Community Project
• Community Resolution
• Educational Workshop
• Guided Reflection
• Guided Support and Planning
• Restitution
• Restorative Justice Meeting
• Warning

Consequence Based Outcomes

• Cleaning Fee (minimum $50.00)
• Loss of Privileges
• Performance Bonds
• Rule Violation Fee ($100.00)

Termination of Contract

• Probation: a serious warning that a resident is at risk of eviction for any future offence.
• Eviction: termination of residence contract and the resident will be expected to move out of residence by the deadline outlined by Residence Staff.

Appeals Process

• Appeals can be sent to residence@brandonu.ca.
• Appeals must be filed within 72 hours of receiving the outcome letter.
• Residence Staff will respond within 3 business days.