Brandon University students who wish to take a course(s) at another post-secondary institution for transfer of credit to their degree program must obtain a Letter of Permission from the Registrar’s Office before they make application to the other institution. It is the student’s responsibility to ensure that all requested courses are offered by the visiting institution during the session/dates in which they are to be completed.

Eligibility:

A student must meet all of the following criteria:

• have an active, degree-seeking student record open at Brandon University.
• have established residency at Brandon University, normally through successful completion of at least 15 credit hours. An exception is made for students in the Bachelor of Science (Pre-Psychiatric Nursing) program at the Winnipeg campus. Other requests for exception must be approved by the appropriate Dean.
• be in good standing; students on probation must have their request approved by the appropriate Dean.
• have no outstanding fees owing to the University.

Course Selection:

Students can request a Letter of Permission for courses that meet the following criteria:

• the course at the other institution has a Brandon University equivalency. Established course Established equivalencies can be found on the course transfer database. If the course(s) is not in the database, or requires re-evaluation, you may be asked to provide detailed outline/syllabus for the course(s).  Not all courses listed in the transfer database will necessarily be current offerings of that institution.
• the equivalent course is not being offered at Brandon University in the term for which the Letter of Permission is requested. An exception will be made if the Brandon University course is full or if there is an insurmountable schedule conflict between courses required in the student’s degree/major/minor. Other requests for exception require submission of a detailed rationale and approval by the appropriate Dean.

Form Submission and Payment options:

To obtain a Letter of Permission, a written request must be submitted to the Registrar’s Office. A fee of $65.00 (subject to change) is charged for each request. The fee must be paid before a request will be processed. See below for payment options.

Letter of Permission Request Form

To request in person or by mail, submit request form to the Registrar’s Office with the fee. If emailing form, please submit in either PDF or JPG format as an attachment. It is required that the email be sent from your BU email account. Indicate in the email how you will be making payment.

If submitting request in person, payment may be made with cash, cheque, debit card or credit card (VISA, AMEX or MC) at the Registrar’s Office.

If submitting request by email, the easiest option for payment is online with your financial institution to your BU account. If you haven’t done online payments before to Brandon University, set up Brandon University as a new bill payee and use your six digit student number as an account number. You then make the payment like any other bill payment.

You may also mail in a cheque/money order to the Registrar’s Office with the request form. Make cheque/money order payable to “Brandon University”.

A third option is through Plastiq, see our website for further information on this option at: https://www.brandonu.ca/pay/credit-card-payment-by-3rd-party-processing-service-plastiq/.

Note the following:

• A Letter of Permission request form and payment should be received at least one month prior to the deadline date for application at the visiting institution to allow for sufficient processing time. A copy of the Letter of Permission will be emailed to the student by BU email, and emailed or mailed to the visiting institution. If a request is denied, the Registrar’s Office will communicate the decision, including rationale, to the student by BU email.
• It is the student’s responsibility to ensure that courses requested on a Letter of Permission meet all requirements for their specific degree regulations. Issuance of a Letter of Permission does not waive any requirements for degree program. Prerequisites must be met or waiver signed for courses on a Letter of Permission. Approval will be granted on the understanding that the student has read and understood the relevant section of the Brandon University Undergraduate or Graduate Calendar. Students are advised to have their selection of courses reviewed by the appropriate faculty advisor.
• It is the student’s responsibility to arrange to have an official transcript sent directly to the Registrar’s Office by the deadline indicated in the Letter of Permission. A faxed transcript or student mark statement is not acceptable. Withdrawal or confirmation of non-registration from all courses must be received in writing from the student or from the visiting institution.
• Upon receipt of the official transcript or confirmation of non-registration/withdrawal, you will be notified by email that your updated academic record is available to review online. Only those courses on which a minimum grade of “C” is obtained will be recorded on your academic record with a “P” grade. These grades are not calculated in your cumulative or degree GPAs. Courses with a grade lower than a “C” will be removed from your academic record.

International students are advised to consult with the Office of International Activities at international@brandonu.ca, to ensure they are aware of any impact that Letter of Permission studies may have on their status as an international student. Letter of Permission courses will not count towards a student’s full-time status at Brandon University.

Graduate students may be eligible to take courses from other institutions through the Western Deans’ Agreement (WDA). Graduate students must follow regulations of Brandon University, including the request for a Letter of Permission. The WDA form must accompany a Letter of Permission request form, with top portion completed by student. For more information on the Western Deans’ Agreement, please visit their website at: http://wcdgs.ca/.